How to Send Large Files with Apple Mail Drop – Guide
Most email platforms have size limits which, for simplicity’s sake, are restrictive. Gmail, AOL and Yahoo do not allow you to send emails larger than 25 MB. With Outlook and Hotmail you are limited to 10 MB. The good news is, if you’re using a relatively new iPhone with iOS 9.2 or later, Apple’s Mail Drop service has you covered for sending that extra-large email. Mail Drop, which transfers emails and attachments via iCloud, has a massive 5GB capacity, so there are few files that cannot go through Mail Drop. And after sending a file, the recipient has 30 days to open it before it expires. However, there is a 1TB storage limit. So if you manage to upload enough files to reach this limit, you will have to wait 30 days for the files to expire before you can upload more.
How Mail Drop works
First, you need an iCloud account. You can use Mail Drop from iCloud.com or from the Mail app on your iOS device (iOS 9.2 or later) or Mac (OS X 10.11 or later). Alternatively, if you are trying to send a very large attachment, you can use Mail Drop. The Mail app uploads the file to iCloud and provides the recipient with a download link. This allows your large file to bypass the file size limitations of most email clients, as the file is never actually added as an attachment. It is also worth noting that there is no way to remove files after uploading them to iCloud using Mail Drop. Instead, they automatically expire after thirty days. The good news is that Mail Drop does not account for iCloud storage. That said, you don’t have unlimited Mail Drop storage. Each user has a Mail Drop storage limit of 1TB. If you exceed this limit, you will not be able to use Mail Drop until one of your files expires and that space is reclaimed.
How to use Mail Drop with iOS and macOS email apps
Since Mail Drop uses iCloud for storage, it is automatically enabled for Apple Mail apps. That means you don’t really have to do anything to use it. First, write an email and click the paper clip to add an attachment. If you try to send an email with an attachment larger than 20 MB, a window will appear. This window informs you that the attachment is too large and asks if you want to use Mail Drop. You still have the option to send the file as a normal attachment, but if it is larger than 20MB, it will fail. Then you will want to use Mail Drop. To activate Mail Drop, simply tap or click the Use Mail Drop button button. Your file will then be uploaded to your iCloud account. From there, just send the email as usual. Instead of seeing a standard attachment, the email recipient sees a download link for the file on iCloud. Your file will be available for download for thirty days. After that, the file will be automatically deleted and the iCloud storage space will be recovered. To download your file, your email recipient can use any email client on any operating system.
Using Mail Drop with non-iCloud email accounts
If you don’t use your iCloud email account, don’t worry. You can still use iCloud to host your large files for non-iCloud email accounts. Mail Drop works for any email account you have linked to your Apple Mail app. The only condition is that the email account supports the IMAP protocol. This shouldn’t be a problem for most people, as big names like Gmail, Outlook, and Thunderbird are all IMAP compatible. To use Mail Drop with an account, open the Mail app on your macOS or iOS device. Open the Mail app menu and select Preferences. Click on “Accounts” here. In the left column, you will see a list of your linked email accounts. Highlight the email account you want to use Mail Drop with by clicking on it. Finally, click on the “Advanced” tab and check the “Send large attachments with Mail Drop” checkbox.
Final note
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