How to Insert an Email Signature to Gmail – Guide

While this may not be necessary for personal emails or when you share funny cat videos with family members, many Gmail users prefer to sign emails for business reasons. Instead of typing your phone number or contact information every time, Gmail will do all the work for you. As this is not a default option, you will need to go to Gmail settings to add or change an existing Gmail signature.

Why is a Gmail signature important?

Here are three reasons why a Gmail subscription can do a lot more for you than you think.

Makes you easily recognizable

When your recipients forward your email, your signature will stand out if it has your email ID, contact numbers, website details, and more. Imagine people having to dig through an extensive email trail to learn the names and email IDs of the people involved.

doubles Up as a business card

A Gmail signature is like a business card or business card as it provides valuable information to your recipients. By using a Gmail subscription, you give your business contacts, friends, relatives, leads, prospects, customers and other recipients more ways to contact you.

Provides authenticity

Today, it’s easy for your email to be flagged as spam. This is detrimental to your business, personal relationships and identity. A Gmail signature provides invaluable authenticity, assuring recipients that your email is genuine.

How to Add a signature in Gmail?

Here are different ways to add email signature in Gmail on an Apple MacBook using a Google Chrome browser.

logging into Gmail

Open a new tab in the Google Chrome browser and type ‘Gmail’ in it. Now, look at the settings button on the right end of Gmail. Click on it and scroll down to the Settings option.

Moving to Gmail Settings

On the Settings tab, under General Settings, scroll to the bottom of the webpage to the “Subscription” section to create a new Gmail signature. Here’s what a sample Gmail signature might look like:

Working on the signature font

Now, let’s see How to use the signature editor in Gmail. You can choose your font, increase or decrease the font, and use the options to edit the font of your Gmail signature text. You can even hyperlink your website and email using the hyperlink option. Use the alignment options to align your Gmail signature to your liking, or add labels or quotes to it. Once you’ve made all the changes, don’t forget to click ‘Save Changes’ at the bottom of the webpage for your Gmail signature to take effect.

How to Insert a signature in a Gmail reply?

By default, all your replies and forwards will have your signature attached to them. However, you can change the way they appear. Here’s how: Below the Gmail signature box, notice a checkbox with the text ‘Insert this signature before quoted text in replies and remove the “–” line that precedes it.’ By checking this box, you can attach your Gmail signature to all your replies after removing the little ‘dashes’.

How to Insert an image into a Gmail signature?

now let’s see how to insert an image into your email signature in Gmail. Why do you need an image in your signature? Because it makes you look cool. 🙂 In the Settings option in Gmail, scroll down to the Signature option. Click on the image icon next to the hyperlink button. Gmail gives you the option to insert an image from your Google Drive or upload it from your computer, or even enter a web URL. Resize the image based on your preferences for a smart signature.

now let’s see how to add Gmail signature with your company logo. It’s quite similar to adding a profile picture to a Gmail signature. Here’s how you do it. Choose your logo from Google My Drive or upload it from your local computer or add a web URL. You can reduce the size of your company logo image to meet Gmail’s signature requirements. Save your changes at the bottom of the webpage and you’re all set.

How to Add a signature in the Gmail app for Android?

Now most of us use our mobiles to check our personal and work emails and respond instantly. So let’s see how to add a signature in the gmail app on an android phone or tablet. Open the Gmail personal or work app (to which you want to add an email signature) and click on the three horizontal lines in the top left corner of the app. Scroll down to the bottom of the settings tab. Then choose the Gmail ID you want to add the signature to. After selecting the account you want to add the subscription to, go to the general settings of Mobile Signature section. Now enter the signature you prefer for your emails and in Gmail mobile application. Use the Enter key to add your designation, company name and other details to your signature. Here it is! Show your signature in Gmail mobile app for your contacts.

How to Add a signature in Gmail Mobile (on iOS devices)?

Let’s see now how do we add a Gmail signature on iOS devices such as iPhones or iPads? Click on the app’s three horizontal lines on an iPhone or iPad. Scroll down to the bottom of the page to the Settings option. Now choose the user you want to set for up the Gmail signature. Now, go to Subscription Settings and click on it. You can now add your Gmail signature, including designation, company name, and any other details you want to include. Your subscription on an iOS device is now ready to be displayed!

Final note

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